Human resources is one of the most important departments of any major company or agency, as they are in charge of various processes and procedures related to employment. These procedures include talent acquisition, which involves looking for applicants that would fit the needs of the company and are seeking employment and employee management, where they consult with each member of the company concerning different matters and issues. It is crucial that they are able to conduct these processes and enact their policies most effectively and efficiently possible, which is why implementing the best HRIS system in the Philippines that allows them to do so would be hugely beneficial.

They are one of the pillars of success and growth in a company, as they help employees become acquainted with their new working environment, consult them on their matters and concerns, and create policies that help maintain a professional environment.

What is an HRIS System?

An HRIS system is the type of data management software that provides human resources departments to have a comprehensive platform where they can perform a wide variety of company tasks and employee management.

Human resources is one of the most challenging tasks in any company, as they must be able to manage individual employees, enact company policies, and successfully hire new talent, all with the goal of keeping the company growing. This is why technology, such as the best HRIS systems in the Philippines are now widely used by more companies, as it provides the best platform to perform all of these tasks while keeping everything properly coordinated with other departments.

Functions of an HRIS System

The best HRIS systems in the Philippines are designed to be platforms that enable human resources teams to perform a wide variety of tasks in a single platform. This dramatically helps the efficiency of the department, establishing quick and seamless processes that help improve the employee experience while keeping data appropriately recorded and secure. Along with these features, here are some of the key functions of an HRIS system:

Comprehensive Employee Database

Keeping and recording employee data is a standard procedure for all companies, as they want to make sure that they have detailed information regarding their employees. These pieces of data include their contact details, address, and even their resumes and application forms. It is important that every piece of information must be recorded and kept safe and secure in the company database. Having an HRIS system is one of the best ways to improve this process, as you would be able to input data much quicker, while also having a more secure platform that preserves and secures employee data.

Monitor Schedules and Attendance

One of the most common tasks used in HRIS systems is monitoring company schedules and employee attendance. Medium to large-sized companies tend to have large numbers of employees entering work on a daily basis, which is why it is important to have a system and process in place that would be able to track their times accurately and efficiently.

Attendance is crucial, as it would be able to trace employees that are arriving at their intended schedules, while also monitoring people who are late or absent. This data will be used to assess employee performance, along with counting deductions for payroll duties. It is also worth noting that HRIS systems can work with various biometrics and turnstile systems, allowing data from these systems to be recorded for attendance and security purposes.

Manage Payroll and Benefits

Today’s companies require a detailed and comprehensive payroll and benefits system to calculate salaries and expenses accurately and effectively. Numerous companies have had several issues when it comes to calculating salaries and benefits, which include inaccurate and missed payments. This can be very troublesome, as it means having to recalculate salaries constantly.

These problems can be very time-consuming, which is why it is best to have a comprehensive HRIS system that would be able to provide you with accurate payroll numbers to ensure everyone in the company would be receiving the right amounts. This will ensure that a company’s budget would be well-managed and prevent any employee issues arising from the matter. HRIS systems are designed to ensure that payroll and benefits remain accurate and organized, which is why implementation is the most necessary step.

Employee On-boarding

New employment training is an important introductory process for companies, as they want to make sure that these new members of the team would be well acquainted with the company’s rules and regulations. Along with these policies, other details such as company tasks and job assignments must be adequately conveyed to the employees as well to ensure that they are well-prepared once they begin working. These activities can include company examinations that educate the employee about the basic rules and processes, and other details that they might need to input in the company’s database.

The on-boarding process must be designed to be efficient and accessible to provide the best introductory experience for new employees. By implementing an HRIS system, you would be able to provide the best employee on-boarding process available.

Benefits of using an HRIS System

With a multitude of features and functions that can be usable, there is no doubt an HRIS system would be greatly beneficial in optimizing a company’s process. Compared to relying on older types of management systems, HRIS systems provide more functionality that speeds up the process. This leads to creating a better company and department dynamic that makes use of more streamlined processes that improve the employee and management experience. Here are some of the key benefits of using the best HRIS system in the Philippines:

Streamlining Employee Management

Employee management is always a huge undertaking no matter what size the company is, as you are handling every single member of the team, along with their information and concerns. This means making time to address various employee concerns on a regular basis through an accessible platform for communication. This is where HRIS systems would be very useful, as this system can be used by employees to communicate with the HR department, thus streamlining employee management much better compared to other systems.

Improve Overall Productivity

Using the best HRIS system in the Philippines not only means that you have an extra degree of functionality, but these new features also enable human resources departments to save more time and improve their productivity. These functions are designed to be much faster compared to older software and processes, as most of it has been made for HR personnel to be able to use it as soon as it is active.For example, communicating new rules and policies can now be done on the HRIS system instead of having to use email lists. Calculating benefits and deductions can also be done automatically as well, making sure that the salaries and other expenses would be appropriately preventing any mistakes that can cause more issues.

Improved Recruitment Process

Recruitment is one of the primary tasks of human resources personnel, as they are continually looking for skilled applicants that would be able to become members of their company. This means having to look through dozens to hundreds of applications on a regular basis, which can take much time to accomplish. By using an HRIS system, they would be appropriately calculated able to access more applications in a shorter amount of time, and through a single platform.This means it would be easier to look through different applications and data, allowing HR personnel to quickly identify people that would be an excellent fit for the job. Some HRIS systems can also be integrated within a company’s recruitment platform as well, creating a single channel in which applicants would be able to register with fewer issues. Recruitment is just as crucial as managing employees, which is why HRIS systems help you achieve both with high effectiveness and efficiency.

Improve your employee management process with the help of Direc Business

Aside from cyber security training in the Philippines, employee management and recruitment is one of the most important functions in any company, which is why human resources teams must be able to have the best HRIS system in the Philippines in order to optimize these processes even more. By having this software in your company’s arsenal, you would be able to optimize your human resources department to significant effect.

Whether it’s ERP solutions in the Philippines or otherwise, if you are looking to improve the employee management processes in your company, it is best to do so with the help of Direc Business. A company that specializes in providing quality company management software, Direc Business offers a number of digital platforms for you to use. This includes a variety of SAP software that provides a comprehensive digital platform for the whole company, or HRIS systems that improve the employee management experience. These types of software are designed to provide your company with more streamlined and efficient processes and ensure that you can manage your company much better.

Effective company and employee management is crucial when it comes to making your company grow and succeed, which is why it is important to get systems from Direc Business to provide the best experience for you and your employees. If you want to take a look at some of the company management software that we offer, you can click here. If you have more questions and inquiries, you can click here to contact us.